Direct Deposit for QuickBooks Payroll

direct deposit qb payroll

QuickBooks Online (QBO) is one of the most sought after software of QuickBooks lineage. This software has garnered much popularity due to its many benefits like

  • Easy access from anywhere and anytime.
  • Accessible from any gadget – smart phones, tabs, Android and iOS
  • Much tighter Data Security.
  • Auto Update –The user does not have to update the software to next version manually.


Another best feature is that most of the new features incepted by Intuit are first hosted in QuickBooks Online. The same is the case with feature called Direct Deposit. Direct Deposit option allows user to directly transfer salary and other incentives of the employees in their account. This feature at present is available in Beta version for QuickBooks Online. Get download or print Intuit QuickBooks Direct Deposit Form

How to Setup Direct Deposit for Employees QuickBooks

  • Open Employees section: Click on employees tab and under this section select edit button against a particular employee. Now go to 6th point asking “How do you want to pay your employee?” For this select the option stating ‘Paper Checks’.
    • Specifications for paying the Employee: Now provide specifications regarding the method through which the company will forward the pay check of the employee. At times the employee could want to direct a part of their check to a savings account. However, the employer can only transfer the salary directly to savings or chequing account type. TFSA or RRSP transfer can be performed in the next step that too only by the employee from their own bank or credit union. Before proceeding to next step choose the appropriate option from below as per your preference:
  • Open Employees section: Click on employees tab and under this section select edit button against a particular employee. Now go to 6th point asking “How do you want to pay your employee?” For this select the option stating ‘Paper Checks’.
  • Specifications for paying the Employee: Now provide specifications regarding the method through which the company will forward the pay check of the employee. At times the employee could want to direct a part of their check to a savings account. However, the employer can only transfer the salary directly to savings or chequing account type. TFSA or RRSP transfer can be performed in the next step that too only by the employee from their own bank or credit union. Before proceeding to next step choose the appropriate option from below as per your preference:
    1. Paper Check
    2. Direct Deposit
    3. Direct Deposit to 2 Accounts.
    4. Direct Deposit with Balance as Check.
  • Complete Authorization from the Employee: Now type in the required employee information and garner his authorization to start up a Direct Deposit account for either both Chequing and saving or for any one of them.
  • Store Employees’ Documents: Along with completely filled form of authorization (in either electronic or paper form) for Direct Deposit, store other imperative documents in the permanent file of the employee like employment contract, correspondence and approval for vacation pay per pay period.
  • Update Company’s Information: In order to complete the Direct Deposit process, the employer needs to provide complete and authentic details of the company. Once the banking details of the employee are entered, click on Done tab. Now the next step will be to enter relevant information regarding the company’s bank account details for not only company’s account but also for the knowledge of principal officer to complete the process for the 1st employee. The good news is that this step is need only once and not again for every further employees.
    Note: After the completion of 5th step, all the steps from 1 to 4 needs to be repeated for each and every employee.
  • Verification: After the completion of whole process for all employees, the user will have to wait for the verification process to get over. A proper risk analysis is performed which can take up to 3 days to get completed. The user will be asked to approve for certain amount to be transferred from your account, less than $1.00, in order to test the activeness of the bank account. In order to view the status of the process, Click on Payroll Settings tab on the top right corner and select Direct Deposit option.


Now under Employees list the user can see Employee’s Payment Method which will fluctuate between Direct Deposit and Pending to Direct Deposit. Once the approval is received, Pending will be removed automatically.

  1. In case the pay checks are generated on the basis of timesheet, the user should review the data collection timing along with timing for payment. Also determine whether the cut-off amended in needed to create pay checks on time.
  2. It is imperative to activate this method of Payroll much in advance in order to complete the verification process in time so that the employees can receive salary on correct date.
  3. Ensure proper review of finances is done as funding of the payroll two days prior can lead to bump in smooth transfer of salary due to shortage in the cash flow.

Get Started With Related QuickBooks Payroll Questions:

  • I’m Old User of QuickBooks Payroll 2014, Recently I Bought Apple Mac. Do I Need to Purchased New Payroll for QuickBooks Mac or Is There Method to Use Old QuickBooks Registration Keys?
  • How do I write annual bonus checks for my employees that are specific from the regular payroll?

These steps should smoothly set up the Direct Deposit account for the employees. In case the user does face any issue in the process, they should immediately get in touch with experts of Intuit or QuickBooks from responsive QuickBooks Payroll Support Number. However, in case of urgency, alternative agency called www.qbpayrollhelp.com can be contacted directly via online chat and Toll Free Number 1844-827-3817.

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